Minutes
Moultrie County Board · MINUTES · matched “Budget hearing”
urer by July 10; the treasurer to have the budget to the committee by July 20. Budget hearings will be held August 4 with 20-minute hearing times. Roe explained it is very
Budget, bonds & spending
Annual budgets, appropriations, bond issues, audits, major purchases.
52 documents across 4 bodies, spanning January 2023 – June 2026.
Shelby County Board (33) · Shelby County Airport Committee (9) · Shelby County Budget Audit Legislative Committee (9) · Moultrie County Board (1)
June 2026
May 2026
5.14.26 Min
Shelby County Board · MINUTES · matched “Budget amendment”
e BAL committee to decide if that work can or will be completed in the future. Budget amendment passed by roll call vote (15 yes, 1 nay). Ayes: Boehm, Brown, Cole, Grant, Greg
April 2026
4.9.2026 Bd Min
Shelby County Board · MINUTES · matched “ARPA”
ed last year, so that money will need to be coded to a different line item than ARPA. Payments have been made to the auditors from the General Fund and Firnhaber to
4.27.26 BAL
Shelby County Budget Audit Legislative Committee · MINUTES · matched “fund balance”
st information from member counties regarding a policy and procedure manual and fund balance polices to help the committee with their assigned findings. Mayhall has had dis
March 2026
3.3.26 Spec Mtg
Shelby County Board · MINUTES · matched “fund balance”
grant administration, outstanding check write-off policy, capital asset policy, fund balance policy, timeliness of audit, off-balance sheet accounts, and funds over budget.
3.30.26 BAL
Shelby County Budget Audit Legislative Committee · MINUTES · matched “Fund Balance”
chard Finding 4 Capital Asset Policy-Christine Matlock and Tim Morse Finding 5 Fund Balance Policy-Teresa Boehm and Christine Matlock Finding 6 Funds Over Budget- Austin
January 2026
1.27.26 BAL min
Shelby County Budget Audit Legislative Committee · MINUTES · matched “fund balance”
ich was also going to be covered in the single audit. A check write-off policy, fund balance policy, and Capital asset policy are also being recommended. Off-balance sheet
October 2025
10.28.25 BAL
Shelby County Budget Audit Legislative Committee · MINUTES · matched “fund balance”
cuss with Highway Dept Highway and Bridge funds (Funds 11 & 12) AND review IMRF fund balance surplus - need review for 2025 budget. o Consider levy rate discussions starti
September 2025
9.11.25 Co Bd min
Shelby County Board · MINUTES · matched “budget amendment”
ious programs is attached to these minutes. Matlock made motion to approve the budget amendments and appropriation transfers in the CEFS budget to fund the PCOM position. Prit
August 2025
8.14.2025 Min
Shelby County Board · MINUTES · matched “budget amendment”
nd Brown stated he wanted to have the Treasurer’s blessing on this issue. PCOM budget amendment passed by roll call vote (16 yes, 1 no - Brown). Ayes: Boehm, Cole, Edwards, Gr
BAL 8.25.25 (2)
Shelby County Budget Audit Legislative Committee · MINUTES · matched “capital improvement”
o grant funding. The committee members will confirm items in the budget and the capital improvement plan for FY26. Public Defender — Mayhall/Boehm Community Services —- Boehm -
May 2025
5.8.2025 CBM
Shelby County Board · MINUTES · matched “ARPA”
hat question without reviewing all the items that could have been reimbursed by ARPA. Mayhall said last year’s budgeting process, and the need for cooperation and c
BAL 5.27.25
Shelby County Budget Audit Legislative Committee · MINUTES · matched “ARPA”
of the FY2025 budget. e Inquiry by Matlock regarding a negative balance in the ARPA account. Chairman Mayhall was unable to confirm the cause. Matlock will seek fu
December 2024
Dec 12 2024
Shelby County Board · MINUTES · matched “ARPA”
ss, Syfert, Tate, Wafford, and Yantis. Nay: none. Discussion pertaining to the ARPA items to be purchased included all department heads maintaining an accurate inv
Dec 19 2024
Shelby County Board · MINUTES · matched “ARPA”
ed by roll call vote (14 yes, 0 no). Matlock made motion to approve the use of ARPA funds to purchase receiver system upgrade components for received site in Winds
December 2 2024
Shelby County Board · MINUTES · matched “Annual Budget”
then by the Illinois State Statutes and then by Roberts' Rules of Order. 19%, Annual Budget must be approved by two-thirds (2/3) of the members present. Boehm made motion
November 2024
11-7-24 Board
Shelby County Board · MINUTES · matched “ARPA”
one last year. There are still many ARPA projects that are being looked at. The ARPA money must be obligated before the end of December 2024. Cole made motion to r
Nov 14 24
Shelby County Board · MINUTES · matched “ARPA”
, Wallace, and Yantis. Nays: none. Boehm made motion to approve continuing the ARPA $1.00/hour premium pay and health insurance payment (if wellness checks complet
October 2024
10-10-2024 Board
Shelby County Board · MINUTES · matched “ARPA”
ances; Edwards stated the Treasurer would be able to answer questions about the ARPA fund balances. Mayhall made motion to approve payment of the claims. Tate seco
September 2024
Sept 12 CB
Shelby County Board · MINUTES · matched “ARPA”
, Wallace, and Williams. Nays: none. McKee next requested the use of $7,250 in ARPA funds for the purpose of purchasing a subscription to the service TextMyGov. Ed
August 2024
Bd min August 8
Shelby County Board · MINUTES · matched “audit report”
t of financial statements/qualified and unqualified opinions. Watson stated the audit report covers the accompanying modified cash basis financial statements of governmenta
July 2024
July 11 2024 (2)
Shelby County Board · MINUTES · matched “ARPA”
repeaters funded by 9-1-1. Orman reported there was no correspondence. Under ARPA fund updates, Boehm said if she was reading the report correctly it looked like
Airport July 24
Shelby County Airport Committee · MINUTES · matched “ARPA”
but needed to be allocated by December. Some discussion on new hangar doors and ARPA money ensued. Scott ask what all we were going to ask for the Main Hangar at We
June 2024
June 13 2024 (2)
Shelby County Board · MINUTES · matched “budget amendment”
t may be amended for personnel. On Cole’s motion, with McCormick’s second, the budget amendment of $21,400 for the State’s Attorneys office passed by roll call vote (16 yes, O
May 2024
May 9 2024 (2)
Shelby County Board · MINUTES · matched “budget amendment”
he resolution, Firnhaber seconded said motion. Judge Ade-Harlow spoke about the budget amendment request and what this grant can be used for. The AOIC is offering these technol
April 2024
April 22 2024
Shelby County Board · MINUTES · matched “ARPA”
window project, costs, bids, will all be at the discretion of the Sheriff. The ARPA budget line item was referenced, as money is allocated for the window replaceme
March 2024
March 14 2024 (2)
Shelby County Board · MINUTES · matched “ARPA”
t of the project, but without knowing the scope of the project or the amount of ARPA funds needed, he was uncomfortable with how the resolution was currently writte
March 14 2024 (3)
Shelby County Board · MINUTES · matched “ARPA”
ssion was held about how the County continues to afford this pay raise once the ARPA funds go away. It was stated the County “shot themselves in the foot”, by creat
Legislative minutes March 5 2024
Shelby County Budget Audit Legislative Committee · MINUTES · matched “ARPA”
ake time. Tricia Miller – mentioned a meeting at the fire department regarding ARPA funds. She mentioned meetings she heard about. Darrel Best – asked about As
February 2024
Feb. 8 2024
Shelby County Board · MINUTES · matched “ARPA”
rd action had been taken. Williams made motion to approve the use of $15,000 in ARPA funds to complete the funding of the sign on bonus for the Highway Engineer. Br
January 2024
Jan 11 2024
Shelby County Board · MINUTES · matched “ARPA”
ounties for enhanced 9-1-1 emergency telephone service. Under old business the ARPA funds report previously emailed to the board was discussed. It was asked if the
December 2023
Minutes December 14 2023
Shelby County Board · MINUTES · matched “ARPA”
Boehm also updated the board there was currently a balance of $2,909,713 in the ARPA funds, however $1.25 million of this has been earmarked for the Courthouse wind
November 2023
County Board minutes November 9 2023
Shelby County Board · MINUTES · matched “ARPA”
ute, the differing level of respect given to various department heads, and why ARPA funds couldn’t be used to purchase the vehicle and a new topper for Animal Con
Special County Board minutes November 27 2023
Shelby County Board · MINUTES · matched “fund balance”
plained. While this account is normally budgeted at $1,500 annually, there is a fund balance of $7,500-$7,800, which could be used to offset inmate medical general fund exp
October 2023
Legislative Minutes October 17 2023
Shelby County Budget Audit Legislative Committee · MINUTES · matched “ARPA”
king at spending. Jake went on regarding the farm, Alan Spesard, the airport, ARPA funds, etc. Karen Canada – asked about audits and are they to be done in say
August 2023
County Board minutes August 10 2023
Shelby County Board · MINUTES · matched “ARPA”
motion to approve payment for installation, setup, and training to be paid from ARPA. McCormick seconded said motion, which passed by voice vote (20 yes, 0 no). At
Special County Board minutes August 30 2023
Shelby County Board · MINUTES · matched “ARPA”
ncial state of the county was discussed, including comments akout investment of ARPA funds, interest rates, county financial stability in the future, and making tou
July 2023
County Board minutes July 13 2023 (3)
Shelby County Board · MINUTES · matched “ARPA”
an upgrade to the Shelby County Emergency Responders (9-1-1) radio system using ARPA funds. Hippard detailed current issues regarding analog radio communications in
July 13 2023
Shelby County Board · MINUTES · matched “ARPA”
initially that only allowed for Public Safety and First Responder’s to be paid ARPA funds. Later the guidelines changed, which allowed for more and increased uses
June 2023
June 27 2023 (2)
Shelby County Board · MINUTES · matched “ARPA”
90 for SS/Medicare. Sheriff McReynolds stated when the FOP MOU was implemented, ARPA had guidelines/restrictions that had to be followed that later went away when t
June 27 2023
Shelby County Board · MINUTES · matched “ARPA”
90 for SS/Medicare. Sheriff McReynolds stated when the FOP MOU was implemented, ARPA had guidelines/restrictions that had to be followed that later went away when t
April 2023
County Board minutes April 13 2023
Shelby County Board · MINUTES · matched “Capital Improvement”
an’t be discussed during committee meetings. 1.25 million has been obligated in Capital Improvement and 1.7 million +/- has been obligated under projects. Tricia Miller spoke abo
March 2023
County Board minutes March 9 2023
Shelby County Board · MINUTES · matched “ARPA”
for each other and get humanity back.” Julie Edwards questioned if any of the ARPA money would ever been used to provide public relief for small businesses that s
January 2023
Legislative minutes January 17 2023
Shelby County Budget Audit Legislative Committee · MINUTES · matched “annual budget”
of hourly assistance would be minimal. David believes the $5,000 was putin the annual budget but need to verify. Martha shared document from Illinois Association of County
Not tied to a meeting date
We hold these and they mention the topic, but nothing in them told us which meeting they belong to. They are listed rather than dropped, and deliberately not given a date we inferred.
Airport August 2023
Shelby County Airport Committee · MINUTES
need to make it subject to receiving the ARPA funds because if we don’t get the ARPA funds, we won't have the money to spend, so should we include it in the budget?
Airport November 2023
Shelby County Airport Committee · MINUTES
eport Old Business 1 Discuss getting bids to replace hangar doors to submit for ARPA Funds. 2 3 New Business 1 Jim Schwerman to discuss getting bids to remove parti
Airport October 2023
Shelby County Airport Committee · MINUTES
port Old Business 1 Discuss getting bids to replace hangar doors to submit for ARPA Funds. . 2 New Business 1 Jim Schwerman to discuss getting bids to remove par
Airport Report July 2023
Shelby County Airport Committee · REPORT
d at one of their meetings to see if the airport could be allocated some of the ARPA money that Carol had mentioned. A lengthy discussion ensued on the doors and ho
Airport December 2024
Shelby County Airport Committee · MINUTES
t we turn in the Weather Station bid excluding the Ceilometer for purchase with ARPA funds. Rick starts opening the bids for hangar doors. The are two bids for six
Airport February 2024
Shelby County Airport Committee · MINUTES
ck asks about the status of the new hangar doors needed and the availability of ARPA money. Scott said he hasn't pursued that because he hadn't had time and thought
Airport January 2024
Shelby County Airport Committee · MINUTES
ger's Report Old Business 1 Discuss overhead door estimates for T-Hangars from ARPA Funds 2 Discuss new fence and gates 3 Continue discussion on location for new
Airport 2-2025
Shelby County Airport Committee · MINUTES
port was getting six new hangar doors that the county was going to finance with ARPA money and since there is a project in the works for ten new doors, could the pr